Cyber Security Email templates for employees
Writing another security email to your employees from scratch? You've probably got better things to be doing.
This free pack gives you five ready-to-use templates for the messages security teams send again and again.
Copy them. Change them. Make then sound more like you. Download the pack now, ready to adapt and send.
Stop starting from scratch
Ready to use cyber security awareness emails
Good internal comms shouldn't take half a day every time you need to remind people about phishing.
These templates give you a solid starting point, so you can spend less time staring at a blank Outlook window and more time thinking about what you actually need people to do.
Keep the message consistent. Make the action obvious. Then adapt it to the risks, language and security culture inside your organisation.
Because "we sent an email about it" is not a behaviour-change strategy.
Before you hit send
How to use these email templates effectively
Please don't download them, swap the logo and send all five tomorrow morning. Start with what your people actually need.
Finance
A finance team might need more on invoice fraud, impersonation and payment requests.
Customer-Facing
A customer-facing team could be dealing with different kinds of social engineering.
Already Reporting
A workforce that already reports phishing confidently probably doesn't need another email explaining where the report button lives.
• Change the Examples • Use the language your organisation already uses • Make the action specific •
And keep communicating.
Security culture isn't built by one perfectly worded email. Regular, relevant communication keeps the right behaviours visible, particularly when it connects to exercises, conversations and chances to practice them.
What's in the pack
Cyber Security Awareness Email Templates
Five emails, each with a short note on when to use it. Each one is ready to edit: swap anything in [BRACKETS] for your own details and send.
01
Cyber Security Awareness Month Email Template
October gives security teams a useful excuse to get people talking about cyber security. Start by telling people what's happening, why it matters and how they can get involved.
02
Phishing Awareness Email Template
Phishing gets harder to spot when the message looks normal and the person asking appears to be someone you trust. A reminder of what deserves a second look and what to do when something feels off.
03
Password Security Email Template
People have heard "use a strong password" enough times. This one covers what good account security actually looks like and what they need to do.
04
Payment Request Email Template
Payment fraud rarely looks like fraud. It looks like a supplier updating their details, or a senior leader who needs something paid today. For anyone who can make, approve or change a payment.
05
Reporting Suspicious Activity Email Template
People hesitate because they aren't sure whether something is suspicious enough to report. That hesitation costs time. This one makes the expectation simple.
Knowing isn't doing
Why employee cyber awareness matters
Knowing something is risky doesn't guarantee somebody will make the right decision.
That's the problem with treating awareness as the finish line. People can know what phishing is and still click. They can understand the policy and still follow a convincing request. They can know they should challenge something, then decide not to when the person asking sounds senior enough.
Human risk management has to go further than information.
Your Comms
Tell people what good looks like
Rehearsal
Gives them somewhere to practice it
That's how awareness starts becoming instinct.
Explore Immersive Security Awareness Experiences
Emails have a job.
They can introduce a risk, reinforce a message and tell people what action you want them to take.
But nobody learnt to handle pressure by reading an email about pressure.
The Cyber Escape Room Co. builds immersive cyber security experiences that let people practice the situations you've been emailing them about. Cyber escape rooms, AI-powered vishing calls, digital missions, tabletop exercises and larger-scale experiences all put people into the decision.
Not another explanation of what they should do. A chance to find out what they actually do.
Free Download
Download the email template pack
Five emails. Ready to edit. Out of your head and into people's inboxes by lunchtime.
Download the free pack, adapt it to your organisation and send the messages that matter.
Then give people something to practice.